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Pay Procedures

The pay procedures are the official way of paying most State employees under the Governor.  That is mindfully implementing federal law, and Illinois law, including the Personnel Code (20 ILCS 415) and the Pay Procedue (80 Ill. Adm. Code 310), as specified here by the Director of the Department of Central Management Services (CMS).

The pay procedures include pay orientation reference materials, which in combination, identify the pay a State employee receives for the State employee's service to the State.  For job applicants or interviewing candidates, the vacancy posting and position description contain information within the reference matierials that identify the pay.  For State personnel or payroll professionals, forms, guidance memos, and notices to effect a change in pay contain the information within the reference materials that identify the pay.

The pay procedures include unique compensation features for State employees in Trainee Program titles or exempt positions, or receivng designated rates.  The pay procedures include uniform provisions appplied to State employees not in Trainee Program titles or exempt positions, or not receiving designated rates.  Finally, the pay procedures include those dependent on whether the position is represented by a collective bargaining unit or is within the Merit Compensation System.  This is where the current salaries, pay grades, and salary ranges are located by title.

Periodically, the CMS uses or conducts salary surveys.  The survey results compared to State salaries lead to State salary affirmation or adjustments.  State salaries in ranges assigned to titles are adjusted, as needed, to assure competitiveness with the labor market.  That means the minimum salaries are sufficient to recruit qualified candidates for each of the different occupations in State government, and the maximum salaries allow State agencies to retain an experienced and well-trained State workforce.  In addition, the higher salaries for the more challenging positions in State government offer pay incentives encouraging the State employee's assumption of greater responsibilities.  By fixing rates to specific levels of work, competitions between agencies are reduced.  That helps control labor costs and further stabilizes the State workforce.

The pay procedures include:

  • Pay Orientation Reference Materials
  • Unique Pay Procedures
  • Uniform Pay Procedures
  • Collective Bargaining Unit Rates or Pay Grades and Procedures
  • Merit Compensation Salary Ranges and Procedures