Agencies
Services
Travel Update 19-04
TO: Agency Travel Coordinators
FROM: Kelley Wells, State Travel Coordinator
DATE: April 18, 2019
SUBJECT: Car Rental Contract – Hertz Rent a Car
The Governor’s Travel Control Board wishes to announce that an agreement with Hertz Rent a Car has been established and will be in effect until October 19, 2019. This agreement will provide discounted car rental rates and services to state agencies and employees. This contract will eliminate the requirement that employees contact three vendors and accept the lowest price.
The rates outlined below are applicable at all Chicago Metro locations in the State of Illinois:
| Car Class | Daily Rates | Weekly Rates |
|---|---|---|
| Compact ** | 37.00 | 203.00 |
| Intermediate ** | 41.00 | 225.00 |
| Mini-van | 66.00 | 363.00 |
| 12-Passenger Van | 87.00 | 478.50 |
The rates outlined below are applicable at all non-Chicago Metro locations in the State of Illinois:
| Car Class | Daily Rates | Weekly Rates |
|---|---|---|
| Compact ** | 29.00 | 159.50 |
| Intermediate ** | 33.00 | 181.50 |
| Mini-van | 58.00 | 319.00 |
| 12-Passenger Van | 79.00 | 434.50 |
** Preferred car classes by State of Illinois, other car classes need special approval.
For your convenience, here is a listing of both Chicago Metro locations and non-Chicago Metro locations.
Terms and Conditions:
- State Employee pick-up and drop-off service at all off-airport locations, at no additional charge
- Age Requirements: Minimum rental age of 18 when traveling on State business
- No charges for additional drivers
- 24/7 Roadside Service
- Unlimited mileage for same pick up and drop off location
- No extra charge for one-way rentals within 500 miles
- Damage Collision Waiver (DCW) is included in the State rate
Reservations:
- Make an Online Reservation at: www.hertz.com/stateofillinois
- Make a Telephone Reservation at: 1-800-704-4473
Payment Methods:
- Personal Credit/Debit cards are accepted
- Hertz will not accept Direct Billing as a form of payment
Requirements at Vehicle Pick-up:
- State of Illinois ID
- Driver’s License
- State Identification Discount/CDP/Club Code #: 64265
Refueling:
- Employees must adhere to all refueling polices and must return vehicles with the proper level of fuel before returning to the rental location. If a vehicle is returned without the proper volume of fuel, the employee will be responsible for all refueling charges assessed and will not be eligible for reimbursement by the State of Illinois.
- Employees are not allowed to accept pre-paid refueling or other refueling options.
Additional Options:
- Employees may be offered additional options such as GPS. If accepted, the additional charges are not reimbursable by the State of Illinois.
Please check your invoice to make certain that tax has not been charged as this invoice will need to be submitted for your travel reimbursement. If tax is charged, when you return the vehicle ask the agent to remove the tax and provide you with a new invoice. If travelers encounter issues, they may contact Nadika Perera at Nadika.Perera@hertz.com or (239) 301-7635.
As the appointed Travel Coordinator for your Agency, it is your responsibility to disseminate this information to all appropriate personnel within your Agency. If you have questions, please contact me at (217) 782-4705 or by email at Kelley.Wells@illinois.gov.