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Travel Meeting Minutes - August 11, 2014

Travel Meeting Minutes August 11, 2014

Governor's Travel Control Board

Meeting of the Board

August 11, 2014
10 a.m.

James R. Thompson Center
Room 4-404
100 West Randolph Street
Chicago, Illinois 60601

and

William G. Stratton Building
Room 715
401 Spring Street
Springfield, Illinois 62706

MINUTES

PRESENT:

Members

In Chicago
  • Chairman Simone McNeil
In Springfield
  • Amanda Sutton

Staff

In Chicago
  • Benno Weisberg, Deputy General Counsel
In Springfield
  • Kelley Wells, State Travel Coordinator
  1. Call to Order

    At approximately 10:00am, Chairman Simone McNeil called to order a meeting of the Governor's Travel Control Board.

  2. Consideration of Minutes

    April 29, 2014

    The minutes of the meeting of April 29, 2014 were approved. Motion made by Simone McNeil with a second by Amanda Sutton to approve the minutes as presented.
  3. New Business
    1. Approved Travel Exceptions
      1. Sentencing Policy Advisory Committee – Valet Parking
      2. CMS – Amtrak Fare over State Rate
      3. Office of the State Appellate Defender – Valet Parking
      4. Illinois Lottery – Valet Parking
      5. IDOT – Excess Amtrak Fees
      6. IDOT – Airline Upgrade Charge
      7. Human Rights Commission – Early Departure Fee
      8. State Board of Elections – Valet Parking
      9. ILDPR - Valet Parking
      10. ILDPR - Valet Parking
      11. DCEO - Charge for Hotel Safe
      12. Public Health - Valet Parking
      13. Public Health - Excess Transportation Fees
      14. Public Health - Hotel Cancellation Fee
      15. Veterans' Affairs – Hotel No Show fee
      16. DHS – Unused Airline Ticket
      17. Illinois State Police – Blanket Exception
      18. Illnois State Police – Airline Change fee
      19. Revenue – Excess Baggage Fees
      20. Revenue – Excess Baggage Fees
      21. Revenue – Amtrak Fare over State Rate
      22. Natural Resources – Excessive Hotel Rate
      23. HFS – Sickness While on Travel Status
      24. ILDPR – Airline Change Fee
      25. ILDPR – Weekend Amtrak Fare
      26. Insurance – Airline Economy Plus Fee
      27. Public Health – Hotel Cancellation Fee
      28. Public Health – Excess Transportation Costs
      29. Public Health – Excess Transportation Costs
      30. Public Heath -  Excess Lodging Costs
      31. Public Health – Lodging Over State Rate
      32. Public Health – Lodging Over State Rate
      33. Public Health – Excess Travel Costs
      34. DCEO – Airline Change Fee
      35. DCEO – Airline Change Fee
      36. DCEO – Hotel No Show Fees
      37. DCEO- Amtrak Fare over State Rate
      38. DCEO – Airline Change Fee
      39. DCEO – Early Check in Fee
      40. DCEO – Valet Parking
      41. DCEO – In headquarters Lodging
      42. DCEO – Airfare Change and Service Fees
      43. DCEO – Valet Parking
    2. Travel Exceptions - Denied
      1. IDES – Rental Car Gas Prepayment Fee
      2. IDES – Rental Car Gas Prepayment Fee
    3. Travel Exceptions - Partial Approval
      1. Teacher's Retirement System – Car Rental Charges
      2. Public Health – Excess Transportation Costs
  1. Section 2800.235 Expenses at Headquarters or Residence
    1. FAQs for mileage reimbursement
    2. Rule change language
    3. Reaching out to agencies
  2. Zip Car Usage
  3. Adjournment

    The meeting was adjourned at approximately 10:40 am. Chairman McNeil made the motion and Amanda Sutton seconded the motion.