Travel Meeting Minutes - July 28, 2016

Travel Meeting Minutes - July 28, 2016

July 28, 2016
11 a.m.

James R. Thompson Center
16th Floor
100 West Randolph Street
Chicago, Illinois 60601

and

Capitol Building
Room 207
Springfield, Illinois 62706

• Chairman Trey Childress

• Morgan Kreitner, Member
• Scott Harry, Member

• Kelley Wells, State Travel Coordinator
• Matthew Sebek, Senior Counsel and FOIA Officer

• Benno Weisberg, Deputy General Counsel

1. Call to Order
   

   At approximately 11:00 Chairman Trey Childress called to order a meeting of the Governor's Travel Control Board.

2. Consideration of Minutes
   

   March 8, 2016

   The minutes of the meeting of the March 8, 2016 meeting were approved. Motion made by Scott Harry with a second by Morgan Kreitner to approve the minutes as presented.

3. Exceptions
   1. Exception Report
   2. Approved Travel Exceptions
      1. IDOT – Housing Allowance
      2. CMS – Late Cancellation Fee
      3. CMS – Unused Amtrak Ticket
      4. Aging – In Headquarters Expenses
      5. TRS – Valet Parking
      6. Tollway – Airline Change Fee
      7. IDES – Early Departure Fee
      8. ISP – Early Departure Fees
      9. ISP – Blanket Exception for Executive Protection
      10. DCEO – In Headquarters Expenses
      11. DCEO – Airline Change Fee
      12. DCEO – Airline Change Fee
      13. DCEO – Airline Change Fee
      14. DCEO – Amtrak Ticket over State Rate
      15. DCEO – Valet Parking
      16. DCEO – Late Cancellation Fee
      17. DCEO – Valet Parking
      18. DCEO – Excess Air Travel Cost
      19. DCEO – Baggage Fees
      20. IDPH – Lodging over Conference Rate
      21. IDPH – Excess Transportation Costs
      22. DHS – Valet Parking
      23. IL Council on Developmental Disabilities – Unused Hotel Rooms
      24. Revenue – Excess Baggage Fee
      25. Insurance – In Headquarters Parking
      26. Insurance – Valet Parking
      27. Insurance – Parking at Residence
      28. Insurance – Amtrak Fare over State Rate
      29. Insurance – In Headquarters Parking
   3. Travel Exceptions – More Information Requested
      1. DCEO – Excess Baggage Fees
      2. IDOT – Blanket In Headquarters Exception for Day Laborers
4. New Business
   

   The Board discussed the use of Airbnb and Uber. It was decided parameters would be set for the use of Uber but at this time the use of Airbnb would not be allowed for Official State of Illinois Travel.

5. Adjournment
   

   A motion was made to adjourn the meeting at 11:50am by Morgan Kreitner. Scott Harry seconded the motion.