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Travel Meeting Minutes July 10, 2012

Travel Meeting Minutes July 10, 2012(PDF, 152 KB)

Governor's Travel Control Board

Meeting of the Board

July 10, 2012
10 a.m.

James R. Thompson Center
Room 4-404
100 West Randolph Street
Chicago, Illinois 60601

and

William G. Stratton Building
Room 715
401 Spring Street
Springfield, Illinois 62706

MINUTES

PRESENT:

Members

In Chicago
  • Chairman Malcolm Weems
  • Simone McNeil
  • John D’Alessandro

Staff

In Chicago
  • Angela Stinson-Marti, Deputy General Counsel
In Springfield
  • Kelley Wells, State Travel Coordinator
  1. Call to Order

    On July 10, 2012 at approximately 10:00am, Chairman Malcolm Weems called to order a meeting of the Governor’s Travel Control Board.

  2. Consideration of Minutes

    March 8, 2012

    The minutes of the meeting of March 8, 2012 were approved. Motion made by Simone McNeil with a second by Chairman Weems to approve the minutes as presented. Motion carried 3-0.

  3. New Business

    Legislative Audit Commission Report

    The Board reviewed and approved the FY12 4th Quarter Exception Report to be sent to the Legislative Audit Commission.

  4. Approved Travel Exceptions
    1. DCEO – Hotel Cancellation Fee
    2. DCEO – Airline Change Fee
    3. DCEO – Amtrak Fare over State Rate
    4. DCEO – Airline Change Fee
    5. DCEO – Excess Baggage Fees
    6. IDOT – Amtrak Fare over State Rate
    7. IL Racing Board – Airline Change Fee
    8. Insurance – Excess Baggage Fees
    9. Insurance – Conference Meals
    10. ISP – In Headquarters Expenses
    11. Revenue – In Headquarters Expenses
  5. Travel Exceptions – Partial Reimbursement Approved
    1. DCEO – Excessive Transportation Fees
    2. DCEO – Excessive Transportation Fees
    3. CMS – Lodging over State Rate
  6. Travel Exceptions - Denied
    1. IDES – Airline Change Fee
  7. Miscellaneous
    1. Discussion regarding a new IOC Detail Object code and policy change regarding Meal Allowance
  8. Adjournment

    The meeting was adjourned at approximately 11:00am. Simone McNeil made the motion and Chairman Weems seconded the motion.