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Travel Meeting Minutes - June 14, 2018

Travel Meeting Minutes - June 14, 2018

GOVERNOR'S TRAVEL CONTROL BOARD

Meeting of the Board

June 14, 2018
10 a.m.

James R. Thompson Center
Room 4-400
100 West Randolph Street
Chicago, Illinois 60601

and

William G. Stratton Building
Room 715
Springfield, Illinois 62706

MINUTES

PRESENT:

Members

In Chicago
  • Tim McDevitt, Chairman
In Springfield
  • Jim Foys, Member

Staff

In Springfield
  • Kelley Wells, State Travel Coordinator
In Chicago
  • Ennedy Rivera, CMS Legal Services

Not Present

  • Morgan Kreitner
  1. Call to Order


    At approximately 10 a.m. Chairman Tim McDevitt called to order a meeting of the Governor’s Travel Control Board.

  2. Consideration of Minutes

    March 28, 2018

    The minutes of the meeting of the March 28, 2018 meeting were approved. Motion made by Jim Foys with a second by Chairman McDevitt to approve the minutes.

  3. Exceptions
    1. Exception Report
    2. Approved Travel Exceptions
      1. IDES – Valet Parking
      2. IL Dept. of Human Rights – Amtrak Fare over State Rate
      3. IDOT – Amtrak Fare over State Rate
      4. Public Health – Valet Parking
      5. Tollway – In headquarters Emergency Lodging
      6. DCEO – Hotel Late Cancellation Fee
      7. HFS – Excessive Hotel Rate
      8. HFS – Excessive Hotel Rate
      9. HFS – Excessive Hotel Rate
      10. Illinois Gaming Board – Resort Fees
      11. Illinois Gaming Board – Resort Fees
    3. Travel Exceptions – Denied
      1. IL Dept. of Human Rights – Amtrak over State Rate
    4. Travel Exceptions – Partial Approval
      1. IDOT – Hotel “No Show” Fee & Out of State Per Diem
      2. IDFPR – Airline Preferred Seating Fee & Overweight Bag Fee
  4. New Business
    1. The Board discussed the claiming of per diem. Some agencies have been interpreting the quarter system in a way that the Board doesn’t agree with. The Board agreed that a Travel Update needs to be sent so that per diem guidelines are enforced uniformly.
  5. Adjournment

    A motion was made to adjourn the meeting at 11:00 am by Chairman McDevitt. Jim Foys seconded the motion.