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Travel Meeting Minutes - April 29, 2014

Travel Meeting Minutes April 29, 2014

Governor's Travel Control Board

Meeting of the Board

April 29, 2014
10 a.m.

James R. Thompson Center
Room 4-404
100 West Randolph Street
Chicago, Illinois 60601

and

William G. Stratton Building
Room 715
401 Spring Street
Springfield, Illinois 62706

MINUTES

PRESENT:

Members

In Chicago
  • Chairman Simone McNeil (by telephone)
  • John D'Alessandro
In Springfield
  • Amanda Sutton

Staff

In Chicago
  • Benno Weisberg, Deputy General Counsel
In Springfield
  • Kelley Wells, State Travel Coordinator
  1. Call to Order

    At approximately 10:00am, Chairman Simone McNeil called to order a meeting of the Governor's Travel Control Board.

  2. Consideration of Minutes

    February 20, 2014

    The minutes of the meeting of February 20, 2014 were approved. Motion made by John D'Alessandro with a second by Amanda Sutton to approve the minutes as presented.
  3. New Business
    1. Approved Travel Exceptions
      1. CMS – Amtrak Fare over State Rate
      2. CMS – Amtrak Fare over State Rate
      3. CMS - Amtrak Fare over State Rate
      4. CMS - Hotel Cancellation Fee
      5. CMS - Excess Transportation Fees
      6. Revenue - Excess Baggage Fees
      7. State Fire Marshall - Lodging over State Rate
      8. IDOT - Employee Controlled Housing
      9. Illinois Tollway - Lodging over State Rate
      10. Illinois Lottery - Hotel Cancellation Fee
      11. DHS -  Amtrak Fare over State Rate
      12. DHS - Amtrak Fare over State Rate
      13. DHS - Valet Parking
      14. ILDPR- Amtrak Fare over State Rate
      15. ILDPR - Valet Parking
      16. ILDPR - Amtrak Fare over State Rate
      17. ILDPR - Lodging over State Rate
      18. ILDPR - Amtrak Fare over State Rate
      19. DCEO - Excess Baggage Fees
      20. DCEO - Hotel Cancellation Fee
      21. DCEO - Amtrak Fare over State Rate
      22. DCEO - Amtrak Fare over State Rate
      23. DCEO - Excess Transportation Costs
      24. DCEO - Airline Change Fee
      25. Public Health - Unused Airline Ticket
      26. Public Health - Excess Travel Expenses
      27. Public Health - Unused Airline Ticket
      28. Public Health - Airline Change Fee
      29. Public Health - Unused Airline Ticket
      30. DCEO - Excess Baggage Fee
      31. Tollway - Blanket Exception for Valet Parking
    2. Travel Exceptions - Denied
      1. ILDPR - Valet Parking
      2. ILDPR - Valet Parking
      3. DCEO - Charge for Hotel Safe
      4. Public Health - Valet Parking
      5. Public Health - Excess Transportation Fees
      6. Public Health - Hotel Cancellation Fee
    3. Travel Exceptions - More Information Requested
      1. DCEO - In Headquarters Lodging Expenses
      2. Public Health - Hotel Cancellation Fee
      3. Public Health - Lodging over Allowable Rate
      4. Public Health - Taxi Fees
  1. Miscellaneous
    1.  Department of Corrections - Travel Status/Meal Allowance Issue
    2.  Definition of Residence for Travel
    3. Revision to 80 ILL Adm code 2800 - Questions from JCAR
  2. Adjournment

    The meeting was adjourned at approximately 10:40 am. John D'Alessandro made the motion and Amanda Sutton seconded the motion.