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Travel Meeting Minutes April 12, 2013

Travel Meeting Minutes April 12, 2013(PDF, 152 KB)

Governor's Travel Control Board

Meeting of the Board

April 12, 2013
10 a.m.

James R. Thompson Center
Room 4-404
100 West Randolph Street
Chicago, Illinois 60601

and

William G. Stratton Building
Room 715
401 Spring Street
Springfield, Illinois 62706

MINUTES

PRESENT:

Members

In Chicago
  • Chairman Malcolm Weems
  • Simone McNeil

Staff

In Chicago
  • Kevin Connor, General Counsel
In Springfield
  • Kelley Wells, State Travel Coordinator
  1. Call to Order

    On April 12, 2013 at approximately 10:00am, Chairman Malcolm Weems called to order a meeting of the Governor’s Travel Control Board.

  2. Consideration of Minutes

    December 6, 2012

    The minutes of the meeting of December 6, 2012 were approved. Motion made by Simone McNeil with a second by Chairman Weems to approve the minutes as presented. Motion carried 2-0.

  3. New Business

    Legislative Audit Commission Report

    The Board reviewed and approved the FY13 2nd Quarter Exception Report to be sent to the Legislative Audit Commission.

  4. Approved Travel Exceptions
    1. CMS – Hotel Cancellation Fee
    2. CMS – Lodging Over State Rate
    3. Insurance – Excess Transportation Costs
    4. Insurance – Airline Cancellation Fee
    5. IDOT – Employee Controlled Housing
    6. IDES – Hotel Early Check Out Fee
    7. ISP – Airline Change Fee
    8. ISP – Lodging Over Allowable Rate
    9. ISP – Lodging Over Allowable Rate
    10. ISP – Blanket Exception for Executive Protection
    11. DCEO – Weekend Amtrak Fare
    12. DCEO – In Headquarters Lodging Expense
    13. DCEO – Excess Baggage Fees
    14. ILDPR – Early Departure Fees (2)
    15. DNR – Lodging Over Allowable Rate
    16. Veterans’ Affairs – Lodging over State Rate
    17. Veterans’ Affairs – Lodging Cancellation Fee
    18. Illinois Gaming Board – In Headquarters Lodging Expense
    19. IEMA – Lodging Over Allowable Rates
    20. Tollway – Lodging Over Allowable Rates
    21. Labor – In Headquarters Lodging Expense
  5. Miscellaneous
    1. Discussion regarding lodging rates
  6. Adjournment

    The meeting was adjourned at approximately 11:00 am. Chairman Weems made the motion and Simone McNeil seconded the motion.