Governor's Travel Control Board Meeting March 20, 2024

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1. Call to Order
2. Roll Call
3. Consideration of Minutes from the December 19, 2023 Meeting
4. Presentation of Exception Report
5. Matters for Board Consideration
   1. Exceptions
      1. Office of the Governor – Blanket Exception Request FY25, Lodging Rate,
         Cancellation Charges, Change Charges, and Hertz Rental
      2. Governor’s Office of Management and Budget – Registration Service Fee
      3. Illinois Department of Public Health – Early Arrival Fee
      4. Illinois Department of Public Health – Travel Package
      5. Illinois Department of Veterans Affairs – Airlline Seat Selection Fees
      6. Illinois Property Tax Appeal Board – Cancellation One Night Fee
      7. Illinois Department of Central Management Services – Amtrak rate
      8. Illinois State Police – Blanket Out of State travel requirement – ISP Honor Guard
      9. Illinois Department of Transportation – Blanket Exception Request FY25
         Employee Controlled Housing
6. Old Business
   1. Update on JCAR Rule Change – Section 2800-410 Employee Owned or Controlled Housing (this will allow Airbnb)– Sean Coombe
   2. Changes Effective January 1, 2024 – Updates Per Diem and $5 incidental– Sean Coombe
   3. Discussion on Rule (80 Ill. Adm. Code 2800.700 (b) requires travel outside of Illinois be approved by the Governor’s Office of Management and Budget prior to travel – Sean Coombe
7. New Business
   1. Remote Attendance Provision Section 2800.120 Remote Attendance – Sean Coombe
      If a quorum of the members of the Board are physically present, as provided for
      in Section 2.01 of the Open Meeting Act [5 ILCS 120], a member not physically
      present may attend by way of video or audio conference if:
      1. The member is prevented from physically attending due to:
         1. 1) personal illness or disability;
         2. 2) employment purposes or the business of the public body;
         3. 3) a family or other emergency [5 ILCS 120/7]; and
   2. The member notifies the chair and/or the Council staff prior to the meeting, unless advance notice is impractical, of their desire to attend by way of video or audio conference; and
   3. A majority vote of the Council is held approving of the member's attendance by way of video or audio conference.
8. Adjournment

NOTICE: This agenda conforms to the requirements of Section 2.02 of the Illinois Open Meetings Act (5 ILCS 120/02).
Any individual planning to attend who will need an accommodation under the Americans with Disabilities Act should notify the CMS EEO office at (217) 558-6713 or (866) 273-3684 (Nextalk).