Governor's Travel Control Board Meeting - August 23, 2023

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1. Call to Order
2. Roll Call
3. Consideration of Minutes from the June 27, 2023 Meeting
4. Matters for Board Consideration
   1. Exception Report
   2. Exceptions
      1. Illinois Department of Central Management Services – Mileage/Meal
      2. Illinois Department of Central Management Services – Excessive Amtrak Fees
      3. Illinois Department of Central Management Services – Mileage Reimbursement
      4. Illinois Department of Central Management Services - Travel Expenses due to Canceled Flight
      5. Illinois Commerce Commission – Third Party Vendor Fee
      6. Illinois Department of Public Health – Out of State Travel Costs
      7. Illinois Department of Public Health – Canceled Flight Cost – This is a follow up to last meeting request (GTCB gave a partial approval, asked a refund still be sought, that refund has not been able to be obtained)
      8. Illinois State Police – FY24 Blanket for ISP Officers out of State travel for Criminal Investigations
      9. Illinois Department of Veterans’ Affairs – Blanket Exception for Director to use personal vehicle.
      10. Illinois Department of Labor – Hotel fees due to failure to cancel
      11. Illinois Department of Commerce and Economic Opportunity – Economy plus seat upgrade for international flight
      12. Illinois Department of Commerce and Economic Opportunity – Mileage for board member.
      13. Illinois Pollution Control Board – Amtrak Overage
      14. Illinois Department of Labor – Use of Mobile Home
   3. Airbnb Language Change to section 2800.410 Employee Owned or Controlled Housing – Sean Coombe has provided draft language.
   4. Preferred Hotel Listing – Changes to rates will be in effect January 1, 2024. (need to decide how to move forward with best option)
      1. Allow existing hotels on preferred list to change their current rates to reflect change in the law, keeping in mind we ask their rack rates, so their new rate does not exceed their rack rate (this will not affect City of Chicago hotels)
      2. Re-do the list and reach out to all hotels with new rate information and complete a new preferred hotel list for January.
      3. Keep current preferred list and make no changes to the rates they have agreed to for FY24
5. Old Business
   1. Update on JCAR Rule Change – Reimbursement rates were passed through JCAR and became effective on July 28, 2023, a travel update was issued.
6. New Business
   1. Discussion on most economical form of travel and how it relates to “time”
7. Adjournment

NOTICE: This agenda conforms to the requirements of Section 2.02 of the Illinois Open Meetings Act (5 ILCS 120/02).
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