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Travel Update 18-06 (UPDATED)

​​​​​TO: Agency Travel Coordinators
FROM: Tim McDevitt, Chairman
DATE: April 5, 2018
SUBJECT: Utilizing a Personal Vehicle on State Business​

Section 3000.300(a) of the Travel Rules states “All travel shall be by the most economical mode of transportation available considering travel time, costs and work requirements.” In most cases, the use of an employee’s personal vehicle is not the most economical mode of transportation. Effective for travel that commences on or after the original date of this update (April 3, 2018) when it is determined that using a rental car is the most economical mode of transportation, employees are permitted to use their personal car for their own convenience. If an employee chooses to use his or her personal vehicle in lieu of a rental, the employee is entitled to claim a flat $32.00 per travel day for this expense ($32.00 for the day of departure and $32.00 for the day of return). If an employee is on travel status for multiple days to the same destination, no additional days shall be reimbursed at the $32.00 flat rate. If an employee chooses to drive their personal vehicle when a rental is most economical, the employee cannot claim personal mileage reimbursement or claim reimbursement for fuel. A notation must be made in the comments section of the C-10 Travel Voucher stating that they have chosen to use their personal vehicle in lieu of a rental.

If you have questions, please contact Kelley Wells, State Travel Coordinator, at (217) 782-4705 or by e-mail at kelley.wells@​​​.