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Travel Update 12-05

TO: Agency Travel Coordinators
FROM: Malcolm Weems, Chairman
DATE: April 16, 2012
SUBJECT: Mileage Reimbursement

This Travel Update shall serve as notice to state agencies and employees that effective April 17, 2012, the State of Illinois shall increase the reimbursement rate for the use of privately owned vehicles from 51 cents per mile to 55.5 cents per mile.

Also, since the new rate will cause a rounding issue, agencies shall adhere to the policies outlined below when calculating and entering mileage reimbursement claims on travel vouchers. These policies include:

  • The Governor’s Travel Control Board recognizes rounding as an acceptable practice when computing mileage reimbursement when the mileage rate is not stated in whole cents.
  • The preferred method to calculate mileage reimbursement is to use three (3) decimal places for computations entered in columns 12 and 17 on the travel voucher. The sub-totals for these columns may then be rounded to two (2) decimal places. If the sub-total entered in box 21 is an odd number, it will not equal the sub-total in box 22 when multiplied by the reimbursement rate. This is an acceptable situation.
  • Alternative methods for rounding may be utilized with approval of the agency head.

Again, the State of Illinois mileage reimbursement rate for the use of personal vehicles has increased from 51 cents per mile to 55.5 cents per mile effective April 17, 2012.

As the appointed Travel Coordinator for your Agency, it is your responsibility to disseminate this information to all appropriate personnel within your Agency. If you have questions please contact Kelley Wells, State Travel Coordinator, Governor's Travel Control Board, at (217) 782-4705.

cc: Agency Heads
Agency Fiscal Officers
David Vaught, Member
Simone McNeil, Member