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Travel Update 10-03

Travel Update #10-03: Airline Baggage Fees

TO: Agency Travel Coordinators
FROM: James P. Sledge, Chairman
DATE: August 3, 2009
SUBJECT: Airline Baggage Fees

Section 3000.600 (a) of the Travel Rules entitled Reimbursable and Nonreimbursable Expenses states that a) The cost of business related special expenses, if reasonable shall be reimbursable. In reviewing this rule, the Governor's Travel Control Board has determined that the expense incurred to check one piece of luggage per flight when traveling on official State of Illinois business is reasonable and would not require an exception in order to claim reimbursement. Employees who incur fees due to checking more than one piece of luggage per flight or checking baggage that is over the airline's weight limits are still required to request that their Agency Head submit a letter of exception to the Board. These requests will be considered on a case by case basis.

As the appointed Travel Coordinator for your agency, it is your responsibility to disseminate this information to all appropriate personnel within your agency. If you have any questions please contact Kelley Shaw, State Travel Coordinator, at (217) 782-4705 or by email at


Agency Heads
Agency Fiscal Officers
Simone McNeil, Member
Ginger Ostro, Member
Michael Wortham