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Travel Meeting Minutes August 26, 2010
Governor's Travel Control Board
Meeting of the Board
August 26, 2010
10 a.m.
James R. Thompson Center
Room 4-404
100 West Randolph Street
Chicago, Illinois 60601
and
William G. Stratton Building
Room 715
401 Spring Street
Springfield, Illinois 62706
MINUTES
PRESENT:
Members
In Chicago
- Chairman James P. Sledge
- Simone McNeil
Staff
In Chicago
- Steve Schweitzer, Legal Counsel
In Springfield
- Kelley Shaw, State Travel Coordinator
- Call to Order
On August 26, 2010 at approximately 10:00 a.m., Chairman James P. Sledge called to order a meeting of the Governor's Travel Control Board.
- Consideration of Minutes
May 20, 2010
The minutes of the meeting of May 20, 2010 were approved. Motion made by Simone McNeil with a second by Chairman Sledge to approve the minutes as submitted. Motion carried 2-0.
- New Business
Legislative Audit Commission Report
The Board reviewed and approved the FY10 4th Quarter Exception Report to be sent to the Legislative Audit Commission.
- Approved Travel Exceptions
- The Board gave approval for an employee of the Department of Insurance to claim $113.00 for an Airline Change Fee.
- Approval was given for a new employee of the Department of Revenue to claim $24.00 for an Amtrak Fare which is $6.00 over the State Rate of $18.00.
- The Board approved a request for a CMS employee to claim reimbursement in the amount of $50.00 for a weekend fare on Amtrak.
- Approval was given by the Board for an employee of IDES to claim reimbursement in the amount of $50.00 for an Airline Change Fee.
- Approval was granted for several employees of IDES to claim in headquarters lodging expenses.
- The Deaf and Hard of Hearing Commission was granted approval to remit payment to an individual aid to provide transportation and visual assistance for a member of their board.
- The Board gave approval for an employee of the Department of Insurance to claim $113.00 for an Airline Change Fee.
- Travel Exceptions – More information needed before approval can be granted
- An employee of DCEO incurred an Early Check out Fee imposed by a hotel.
- An employee of DCEO incurred an Early Check out Fee imposed by a hotel.
- Travel Exceptions – Denied or Partial Reimbursement Granted
- IDES – An employee requested reimbursement for a Late Checkout Fee due to her father and son remaining in the hotel room until the employee's training was complete. This request was previously denied. A request to reconsider was sent and the Board again denied this request.
- IDES – An employee requested permission to claim reimbursement for an Airline Standby Fee of $50.00 and the request was denied.
- IDES – An employee requested reimbursement for a Late Checkout Fee due to her father and son remaining in the hotel room until the employee's training was complete. This request was previously denied. A request to reconsider was sent and the Board again denied this request.
- Travel Rules
- Discussions ensued over Travel Rules concerning Personal Mileage Reimbursement and Conference Meals.
- Discussions ensued over Travel Rules concerning Personal Mileage Reimbursement and Conference Meals.
- Adjournment
The meeting was adjourned at 10:50 am. Motion carried 2-0 with Chairman Sledge making the motion and Simone McNeil seconding it.
Respectfully submitted,
Steve Schweitzer
GTCB Counsel