Travel Meeting Minutes - March 8, 2016

Travel Meeting Minutes - March 8, 2016

March 8, 2016
11 a.m.

James R. Thompson Center
16th Floor
100 West Randolph Street
Chicago, Illinois 60601

and

Capitol Building
Room 207
Springfield, Illinois 62706

• Chairman Trey Childress

• Morgan Kreitner, Member

• Kelley Wells, State Travel Coordinator

• Benno Weisberg, Deputy General Counsel

1. Call to Order
   

   At approximately 11 a.m. Chairman Trey Childress called to order a meeting of the Governor’s Travel Control Board.

2. Consideration of Minutes
   

   November 18, 2015

   The minutes of the meeting of November 18, 2015 were approved. Motion made by Morgan Kreitner with a second by Chairman Childress to approve the minutes as presented.

3. Travel Exceptions
   1. Exception Report
   2. Approved Travel Exception
      1. CMS – Excess transportation costs
      2. Revenue – Excess baggage fees
      3. Insurance – Valet Parking
      4. DCEO – Fare over state rate on Amtrak
      5. DCEO – Unused airline fare
   3. Travel Exceptions - Denied
      1. DCEO – Economy Seating Plus Fee
   4. Travel Exceptions – Partial Approval or More Information Requested
      1. ILDPR – Use of a Motorhome for State Business
      2. Military Affairs – Airline Change Fee and Hotel Rate over State of Illinois Rate.
4. New Business
   

   The Board discussed the use of Airbnb and Uber. It was decided that research would be done to determine if other states have utilized and how controls were set. Contact will be made with these companies as well.

5. Adjournment
   

   A motion was made to adjourn the meeting at 11:20 a.m. by Morgan Kreitner. Chairman Childress seconded the motion.