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Travel Meeting Minutes - March 16, 2017

Travel Meeting Minutes - March 16, 2017

GOVERNOR'S TRAVEL CONTROL BOARD

Meeting of the Board

March 16, 2017
10 a.m.

James R. Thompson Center
Room 4-404
100 West Randolph Street
Chicago, Illinois 60601

and

William G. Stratton Building
Room 715
Springfield, Illinois 62706

MINUTES

PRESENT:

Members

In Springfield
  • Chairman Michael Hoffman
  • Scott Harry, Member
  • Morgan Kreitner, Member

Staff

In Springfield
  • Kelley Wells, State Travel Coordinator
  • Dana Popish
In Chicago
  • Rupal Mehta, Property Management Counsel
  1. Call to Order

    At approximately 10 a.m. Chairman Michael Hoffman called to order a meeting of the Governor's Travel Control Board.

  2. Consideration of Minutes

    December 14, 2016

    The minutes of the meeting of the December 14, 2016 meeting were approved. Motion made by Chairman Hoffman with a second by Morgan Kreitner to approve the minutes as presented.

  3. Exceptions
    1. Exception Report
    2. Approved Travel Exceptions
      1. CMS – Hotel Early Departure Fee
      2. IDOT – Housing
      3. DHS – Flight Package Purchased through Expedia
      4. Insurance – Valet Parking
      5. Revenue – Excess Baggage Fees
      6. ISP – Late Check Out Fees
      7. DCEO – Early Departure Fee
      8. DCEO – Excess Enterprise Car Rental Charge
      9. DCEO – Excess Baggage Fee
      10. DCEO – Late Check Out Fee
    3. Travel Exceptions – Denied
      1. Aging – Amtrak Fare over State Rate
      2. Aging – Amtrak Fare over State Rate
  4. New Business

    Meal allowances were discussed with regard to how and if a meal allowance is applied when an employee is working on a day off or a weekend.

  5. Adjournment

    A motion was made to adjourn the meeting at 10:25 a.m. by Scott Harry. Morgan Kreitner seconded the motion.