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Travel Meeting Minutes - November 8, 2017

Travel Meeting Minutes - November 8, 2017

GOVERNOR'S TRAVEL CONTROL BOARD

Meeting of the Board

November 8, 2017
9:30 a.m.

James R. Thompson Center
Room 4-404
100 West Randolph Street
Chicago, Illinois 60601

and

William G. Stratton Building
Room 715
Springfield, Illinois 62706

MINUTES

PRESENT:

Members

In Springfield
  • Chairman Michael Hoffman
  • Scott Harry, Member
  • Morgan Kreitner, Member

Staff

In Springfield
  • Kelley Wells, State Travel Coordinator
In Chicago
  • Rupal Mehta, Property Management Counsel
  1. Call to Order

    At approximately 9:30 am Chairman Michael Hoffman called to order a meeting of the Governor’s Travel Control Board.

  2. Consideration of Minutes

    August 22, 2017

    The minutes of the meeting of the August 22, 2017 meeting were approved. Motion made by Chairman Hoffman with a second by Scott Harry to approve the minutes.

  3. Exceptions
    1. Exception Report
    2. Approved Travel Exceptions
      1. TRS – Late Cancellation Fees - Lodging
      2. Illinois Gaming Board – Lodging Late Cancellation Fees
      3. DCEO – Sunday Amtrak Fare
      4. Revenue – Excess Baggage Fees
      5. CMS – Lodging over the Maximum Allowable Rate (3 Employees)
      6. CMS – Early Check out Fee
    3. Travel Exceptions – More Information Requested
      1. IL Workers’ Compensation Commission – Excess Lodging and Personal Mileage Reimbursement
    4. Travel Exceptions – Denied
      1. DCEO – Reimbursement of Commuting Costs – Special Project
  4. New Business
    1. The board discussed the upcoming meeting of the Travel Regulation Council.
  5. Adjournment

    Adjournment – A motion was made to adjourn the meeting at 9:35am by Morgan Kreitner. Chairman Hoffman seconded the motion.