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Trip Cost Calculator

The Trip Cost Calculator below is designed to help agencies and drivers select the most cost effective available option for state employee business transportation as outlined in the State Employee Business Transportation Policy. Drivers input the number of days or hours and miles for upcoming travel. The calculator displays the associated cost and from there you can choose the form of transportation which is most economical.

Note: Cost of Rental Car also includes $.175 cents per mile for fuel.

Note: Effective January 1, 2023 the new reimbursement rate is 65.5 cents per mile.

Please enter trip duration and miles

Vehicle Type Standard Midsized Compact
State Car
Rental Car N/A
Personal Car
Lowest cost of transportation

 Car Rental

Section 3000.300 (a) states that all travel shall be by the most economical mode of transportation available considering travel time, costs and work requirements.  Please keep in mind that the following stipulations are still in place when renting a car to be used for official State of Illinois business travel:

 

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The State of Illinois currently has a contract with Hertz Car Rental.  The prices for car rental are below and the Trip Cost Calculator above has the prices auto calculated into the totals.

The rates outlined below are applicable at all Chicago Metro locations in the State of Illinois:

Car Class Daily Rates Weekly Rates
Compact ** $41.00 $221.00
Intermediate ** $42.75 $229.75
Mini-van $65.00 $341.00
12-Passenger Van $105.00 $541.00

The rates outlined below are applicable at all non-Chicago Metro locations in the State of Illinois:

Car Class Daily Rates Weekly Rates
Compact ** $33.00 $165.00
Intermediate ** $34.75 $173.75
Mini-van $57.00 $285.00
12-Passenger Van $97.00 $485.00

** Preferred car classes by State of Illinois, other car classes need special approval.

A list of both Chicago Metro and non-Chicago Metro locations is attached.

Terms and Conditions:

  • State Employee pick-up and drop-off service at all off-airport locations, at no additional charge
  • Age Requirements: Minimum rental age of 18 when traveling on State business
  • No charges for additional drivers
  • 24/7 Roadside Service
  • Unlimited mileage for same pick up and drop off location
  • No extra charge for one-way rentals within 500 miles
  • Damage Collision Waiver (DCW) is included in the State rate

Reservations:

Additional Information:

  • Only compact or mid-size classes of automobiles can be rented without authorization.
  • Employees must adhere to the refueling policy of the rental company and cannot utilize a fuel pre-payment option.
  • The Collison Damage Waiver or any other type of insurance offered must be declined.  
  • Additional options offered such as GPS, may be accepted for the employee's convenience but will not be reimbursed.

Payment methods include personal debit or credit card. Employees will be charged taxes which are reimbursable.