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Surplus Equipment Control Division

General Information about State Surplus Equipment Control Division

State of Illinois Surplus Equipment Control Division items such as supplies, equipment, and furniture are made available by priority to State Agencies/Entities on a “first come, first serve” basis. When items are no longer needed by State government, they are then made available next to Priority Agencies, which consists of local units of government (cities, towns, counties, etc.) and non-profit organizations (501c, organizations providing assistance to homeless, food banks, etc., and veteran/minority owned small businesses). If items are not needed by priority agencies, they are sold on iBid, the State's online auction website.

For information about state surplus real estate property visit CMS Property Management.

STATE AGENCIES/ENTITIES (i.e., boards, commissions, universities, etc.)

To maximize taxpayer funds originally used to purchase State equipment, CMS encourages State agencies and other State entities to acquire Surplus Equipment Control Division items for FREE prior to being offered to priority agencies and eventually, public auction. Obtaining useable equipment and property from State Surplus reduces the need for purchasing new and maximizes the original taxpayer funds used to acquire the property.

Please utilize the following links applicable to State Agencies/Entities:

State entities and priority agencies may make an appointment (217-785-6903) to view the available State surplus equipment at the central warehouse in Springfield Mondays thru Friday (except holidays) from 12:30 p.m. until 3:30 p.m. For State entities, available items can be tagged by their property control officers to hold for pickup. Once tagged, the agency will have 10 days to pick up tagged items Monday through Friday, 12:30 p.m. - 3:30 p.m. If a tagged asset has not been picked up after 10 days, the tag will be removed, and the surplus item will become available to other agencies or sold.

If you are a State Agency (Entity) or a Priority Agency and have questions, please call 217-785-6903 or email cms.surplus@illinois.gov.

PRIORITY AGENCIES

  • PUBLIC AGENCIES: Eligibility to purchase surplus property items may be granted to any tax supported government or public agency established by or pursuant to state law. Public agencies generally include: departments and divisions of state government and other instrumentalities; political subdivisions of states, including cities, counties, and other local government units and economic development districts. Examples of Public Agencies include (but are not limited to):
    • Conservation
    • Economic Development
    • Public Education
    • Public Health
    • Parks & Recreation
    • Public Safety
    • Program for Older Americans
    • Local, City, County or State Government
    • Public Airport
    • Volunteer Fire/Rescue Squad
  • VETERAN-OWNED SMALL BUSINESSES: Veteran-Owned Small Businesses that have first been certified through the State of Illinois Veterans Business Program (VBP) may receive State surplus property items.

  • MINORITY-OWNED SMALL BUSINESS: Minority-Owned Small Businesses that have first been certified through the State of Illinois Business Enterprise Program (BEP) may receive State surplus property items.

  • NONPROFIT ORGANIZATIONS: Surplus property items may be donated to nonprofits exempt from taxation under section 501 of the Federal Internal Revenue Code. Must provide copy of 501(c)(3). Examples of non-profit types include (but are not limited to:

    • Medical Institution
    • Hospital
    • Clinic
    • Health Center
    • Outpatient Facility
    • School, College or University
    • School for Persons with Disabilities
    • Educational Institution
    • Preschool
    • Educational Radio/TV Station
    • Museum
    • Library
    • Nursing Homes or Geriatric Centers
    • Alcohol/Drug Abuse Treatment Centers

PUBLIC AUCTIONS (iBid)

iBid is the State's online auction website that is open to the public.

  • STATE GOVERNMENT AUCTION: The State of Illinois uses this auction to sell equipment and other property items that are no longer needed as a statutory means of disposal. Auctions are ongoing with new items listed weekly that typically include vehicles, computers, furniture, outdoor equipment, lost/abandoned TSA items, and appliances. To register for an account, please visit http://ibid.illinois.gov.
  • LOCAL GOVERNMENT AUCTION: In addition to State of Illinois Surplus Equipment Control Division items, municipalities and other local governmental entities in Illinois use the State's iBid auction website to dispose of their unneeded equipment. If you are a local governmental entity and would like to learn how to sell surplus property on iBid with your own storefront, contact Thomas Whitehead (thomas.whitehead@illinois.gov) for more information.