General Information about State Surplus Equipment

State of Illinois Surplus Equipment Control Division equipment such as vehicles, electronics, machinery, furniture, etc., are made available by priority to State Agencies on a “first come, first serve” basis. When items are no longer needed by State government, they are then made available next to Priority Agencies, which consists of municipalities, counties, charitable, public health and education non-profit organizations, veteran-owned small businesses and minority-owned small businesses. If equipment is not needed by state or priority agencies, it is sold on iBid, the State's online auction website.

For information about state surplus real estate property visit CMS Property Management.

To maximize taxpayer funds originally used to purchase State equipment, CMS encourages State agencies to acquire Surplus Equipment Control Division items for FREE prior to being offered to priority agencies and eventually, public auction. Obtaining useable equipment and property from State Surplus reduces the need for purchasing new and maximizes the original taxpayer funds used to acquire the property.

Please utilize the following links applicable to State Agencies:

• State Surplus Request Checklist for State Agencies
  
• State Agency Surplus Request Form
  
• State Agency Surplus Transfer and Disposal Process
• State Surplus Electronics Receiving and Processing Procedure
• New Furniture Purchase Form [PDF, 6KB]

To view property available for transfer, State agencies may make an appointment by calling 217-785-6903. The central warehouse in Springfield is open Monday thru Friday (except holidays) from 12:30 p.m. until 3:30 p.m. For State agencies, available items must be requested by the Property Control Officer completing the PROPERTY REQUEST FORM They will then tag the property to hold for pickup. Once tagged, the agency will have 10 days to pick up tagged items Monday through Friday, 12:30 p.m. - 3:30 p.m. If a tagged asset has not been picked up after 10 days, the tag will be removed, and the surplus item will become available to other agencies or sold.

Some equipment is also available to State Agencies for online viewing by visiting the links below, depending on what type of equipment is needed. "General Equipment" includes heavy equipment, trailers, tractors, lawn and garden, office equipment, machinery, tools, recreational equipment, furniture, food preparation and serving equipment, etc. "Vehicles" include trucks, cars, vans, busses, etc. "Electronics" include desktop computers, laptops, tablets, cell phones, monitors, etc. NOTE: Only non-gubernatorial state agencies are able to receive electronics transfers. To request property listed online, the property control officer must complete the PROPERTY REQUEST FORM to tag the property.

• STATE SURPLUS REQUEST CHECKLIST FOR STATE AGENCIES
  
• AVAILABLE GENERAL EQUIPMENT
• AVAILABLE VEHICLES
• AVAILABLE ELECTRONICS
• PROPERTY REQUEST FORM

Please note that equipment availability is subject to change and a PROPERTY REQUEST FORM is required to be completed to request available property.

If you are a State Agency and have questions, please call 217-785-6903

When equipment is no longer needed by State government, they are made available for purchase to priority agencies which consists of Illinois municipalities, counties, charitable educational and health care non-profit organizations, veteran-owned small businesses and minority-owned small businesses.

Authorized, approved representatives from Priority Agencies may make an appointment (217-785-6903) to view the available State surplus equipment at the central warehouse in Springfield Mondays thru Friday (except holidays) from 12:30 p.m. until 3:30 p.m.

Equipment is also available for viewing by visiting the links below, depending on what type of equipment is needed. "General Equipment" includes heavy equipment, trailers, tractors, lawn and garden, office equipment, machinery, tools, recreational equipment, furniture, food preparation and serving equipment, etc. "Vehicles" include trucks, cars, vans, busses, etc. "Electronics" include desktop computers, laptops, tablets, cell phones, monitors, etc.

• STATE SURPLUS REQUEST CHECKLIST FOR PRIORITY AGENCIES
  
• AVAILABLE GENERAL EQUIPMENT
• AVAILABLE VEHICLES
• AVAILABLE ELECTRONICS
• PROPERTY REQUEST FORM

Please note that equipment availability is subject to change and a PROPERTY REQUEST FORM is required to be completed to request available property.