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Frequently Asked Questions - Printing
Printing and Paper Purchases
The Central Management Services Printing Division is the centralized purchasing unit for State of Illinois agency printing and paper requests. The CMS Printing Division maintains many annual, master contracts for various printing items, envelopes, copy paper, stock computer forms, and engraved printing. Individual bids are solicited for printing and paper requests on a daily basis for all state agencies and some Constitutional officers.
Bids solicited from the CMS Printing Division are posted in BidBuy. Copies of the bid documents may be downloaded by registered users of the "Bulletin".
NOTE: Some bids posted in the "Bulletin" also have samples or additional specifications that are an integral part of the bid, and this is so stated. If a vendor downloads a bid from BidBuy, it is the vendor's responsibility to request the samples or additional specifications, or that bid is subject to rejection. Requests for samples and specifications may be mailed or faxed (217-782-5187) to the CMS Printing Division where they will be promptly mailed. If vendors wish to include their FEDEX or other overnight service account number, the items will be sent overnight to the vendors at their expense.
- What are the vendor requirements?
- What prevailing wage, benefit, and working conditions are required?
- When are bid openings conducted?
- What ink is required?
- Any Questions?
All vendors that submit quotes to the CMS Printing Division must have completed an Employer Report Form and filed it with the Illinois Department of Human Rights prior to the bid opening to be considered eligible for an award.
All printing furnished under contracts awarded under the 'Illinois Procurement Code' shall be performed by employees who shall receive, while performing the printing work subject to the contract, prevailing wages and benefits who shall work under conditions prevalent in the locality in which the work is performed. Printing performed in a plant outside the State of Illinois shall be deemed produced at the Illinois delivery point. The Prevailing Wage Rates for Printers are listed on each bid document. Vendors must sign a certification that they are meeting this requirement on each bid document.
Bid openings are conducted throughout the day Monday thru Friday on the designated dates and times listed on the bid documents.
Soybean oil-based ink shall be used by all printing contractors unless another type of ink is specified.
Questions regarding the purchasing of printing and paper for the State of Illinois should be directed to:
Central Management Services
300 W Jefferson St, 3rd floor
Springfield, Illinois 62702