State Use Meeting Minutes - June 26, 2013

 June 26, 2013 Minutes (PDF, 48 KB)

1. Call to Order
   Chairman Sharla Roberts welcomed Committee and guests and called the meeting to order at 1:36 p.m.
2. Roll Call
   Present at the meeting were the following members: ( see attached)
   
   Sharla Roberts
   Seymour Bryson
   Christine M. Dickey
   Richard W. Gloede
   Audrey McCrimon
   David Dailey
   
   Chairman Roberts stated there was a quorum present.
   
3. Approval of the Minutes of the June 19, 2013 Meeting
   Chairman Roberts called for a motion to approve the Minutes from the June 19, 2013 Meeting.

   Motion to approve: Member Dickey
   Second: Member Bryson

   Tally of Votes: Members unanimously approved the June 19, 2013 Meeting Minutes

4. Review of and Vote on Proposed Contracts
   All contracts for vote were read aloud by Brynn Henderson ( see attached vote sheet)

   Chairman Roberts called for a motion to approve the list of contracts read aloud by Brynn Henderson.

   Motion to approve: Member Dailey
   To second: Member Gloede
   Tally of Votes: Members unanimously approved the contracts as read aloud by Brynn Henderson.

5. New Business:

   Chairman Roberts reported that the working group of the subcommittee met and have laid the groundwork for the subcommittee to work on confirming what the law says and what the role of staff and committee members are.

   Member McCrimon reported that the working group has been looking at processes with staff regarding the Chief Procurement office. We are clarifying procedures and processes from an efficiency point of view; we feel that good groundwork has been laid.

   Mitzi Loftus, Deputy Director, reported that we have gotten ideas on paper as a starting point and hoping the subcommittee will look at that and confirm that it is the path we want to take and then will flush out procedures to be put in place. It should then clarify the roles and responsibilities of administrative staff and committee members.

   Member Gloede brought up the issue about Illinois Department of Labor and the United States Department of Labor and their participation in the State Use program.

   Member McCrimon suggested that the statutory requirement is United States Department of Labor not Illinois Department of Labor. We need clarification of their role in the program.

   Elizabeth Kee, CMS Strategic Sourcing Counsel, said that at the last committee meeting it was suggested that Ellen Daley, Deputy General Counsel, make a presentation to the committee that will address this labor issue.

   Chairman Roberts said that Ellen said she would look into the legislative history of DOL and the State Use program.

   Member McCrimon said that she would like the next subcommittee meeting to be held in late August

6. Future Meeting Dates

   Chairman Roberts asked Committee for recommendation for future meeting dates.

   Next meeting date: August 7, 2013 at 1:30 p.m.

   Motion to Approve Meeting Date: Member Dickey

   Second: Member McCrimon

   Tally of Votes: Members unanimously approve the motion to host the next meeting on August 7, 2013 at 1:30 p.m.

   Chairman Roberts announced that the motion passed.

7. Adjournment

   Chairman Roberts called for motion to adjourn.

   Motion to Approve: Member Gloede

   Second: Member Dailey

   Tally of Votes: Members unanimously approved the motion to adjourn.

   Chairman Roberts announced the motion to adjourn was approved and adjourned the meeting at: 2:03 p.m.